1. Minutes of General Meeting: A company has to appoint a Board of Directors in its First General Meeting as per Section 87. Hence, the minutes of this meeting have to be filed with the OCR. The minutes shall include the same in its agenda.
2. Minutes of Board Meeting: After the General Meeting is held and the BOD is formed, there are some decisions required to be taken in the Meeting of Directors. They are as follows – a. Appointment of Auditor b. Call to be made for deposit of paid-up capital c. Share Allotment and Preparation of Share Lagat. The minutes have to include the above-mentioned agendas and the decision taken on such agendas.
3. Information to be provided to OCR:
a. Details of Auditor Appointed.
b. Details of Address as per Section 184 (To be filed within 3 months of incorporation).
c. Details as per Section 92 (Disclosure by Directors).
d. Inventory of Shares (Share Lagat).
e. Inventory of Directors.
f. Statement of Source of Investment of Each Shareholder.
g. Application for Share Lagat
The above-mentioned particulars should be filed with the OCR on time. The Share Call, Allotment of shares, and First General Meeting have to be prepared according to the dates mentioned in the AOA/MOA. Care has to be given while filing details of Address; the most common misconception is that this detail has to be filed 3 months after the decision taken in the BOD meeting, but actually, it has to be filed within 3 months of incorporation. If not filed within time, a fine as per Section 81 is attracted.
The process of filing is quite complicated, and there are many documents to be prepared. If you are an entrepreneur, you should not be spending time on administrative tasks. Rather, you should invest your time in growing the company. This is where Prabandha comes in. We help you in preparing and filing these documents with the OCR and keep your company up to date. This will help you to focus on important tasks and to avoid penalties.
Call us for a free consultation.
